Is your desk basically a representation of your brain: covered with sticky notes with idea after idea after idea? (seriously – me too)
Have you spent your entire life searching for a planning system that speaks your love language? Well, allow me to introduce you to Asana.
Organizing and streamlining your blog and business seriously got 1 million times easier.
No more scratching things out of your monthly planner as you change your content schedule on a whim.
No more sorting through emails or meeting notes to remind yourself what you discussed with a brand.
And no more keeping a scribbled list of topics you want to bring up when you collab with another blogger.
Did I mention this is all free to use?
Get your life all together using this all-in-one system. Spend less time planning and sifting through your notes… And more time on profitable tasks that move your blog and business forward.
Here are tips to use Asana to streamline your planning process and spend less time getting organized and more time on profitable tasks in 2018.
Think of Asana like a task and project manager. You can make lists, control your workflow, and view it all in a calendar.
How can bloggers & small-business owners use Asana?
I use Asana to jot down notes, reminders, and tasks.
Protip: Keep Asana on your browser’s bookmarks bar so that you can access your “digital planner” at the click of a button.
Are you still thinking, gosh, I might need this….but I’m not REALLY sure?
Here are a few ways you can use Asana to organize your blog & business:
- Content calendar
- Newsletter content planner
- Planning product launches, services, etc.
- Collaborating with other bloggers
- Keeping track of launches and sale dates
More organization and clarity means less time worrying, more time creating, and more profit for your business!
If you’re already convinced, click here to sign up for Asana and start getting your #bloggerlife together.
1. Create an organization for your team.
Asana is a freaking godsend for project management, especially when it comes to collaborating with others, because of its teams, conversation, and comments features.
When you join Asana, you either create or join an organization. Within that organization, you can invite up to 10 people to be on your team (with their free plan).
- Work on, or manage, a team
- Collaborate with another blogger/business owner regularly
- Manage projects with your mastermind group
- Project management and communication with clients
With each team, you can create projects.
2. Organize your projects using boards and lists.
I like to create projects to view my weekly (“Master Schedule”) and monthly (“Monthly Calendar”) tasks. Finding the balance between “just enough” and “too many” projects can definitely be an art.
You want to feel organized, but you don’t want to overwhelm or confuse yourself.
After you create a project, you can decide how you’ll want to view it: using Asana’s “boards” feature, or their “lists” feature.
Asana’s “Boards” Projects
The boards feature allows you to view your tasks like sticky notes on a wall. You can add your sticky notes to the columns you set (think categories, days of the week, etc. – however you manage your tasks).
Any color-coded tags assigned to a task will show up at the top of the box! If a task is assigned to another project, you’ll also see the color of that project at the top of the box.
Asana’s “Lists” Projects
The lists feature allows you to view your tasks… well, in list form.
You can add certain categories to your list by adding a colon (:) to the end of a task. It’s great for brainstorming ideas, or even keeping a digital checklist.
And like usual, when you click on a task, you can view that task’s information including its tags, other projects (like how you can see this project is the Monthly Calendar project), its description, its due date, and any attachments.
With Asana projects, you can’t use both the “boards” feature and the “lists” feature interchangeably. But you can add different tasks to multiple projects.
Protip: Make use of both the boards and list features by adding a single task to multiple projects.
- Create projects using both the list and the board features.
- Create a task you want to be added to both.
- After you create the task, hover over the project bar (see right photo for an example).
- Click the “+” symbol to add your task to another project.
It’s a couple extra steps, but if you need to see your tasks in both ways, you can do this.
For Example: Use the “Lists” feature to brainstorm things e.g. content ideas. When your idea becomes concrete, add/copy the task to another board.
3. Visualize your schedule on a calendar.
If you’re anything like me, you LOVE seeing a weekly or monthly view of things. It helps you organize your life, and what blogger doesn’t love an organized life?
If you need to look at your life at-a-glance on a drag-and-drop calendar, omg.
Like… I previously kept my content calendar on sticky notes in a monthly planner like this. Because that was the only way I could accommodate my constantly changing publishing schedule.
So I was desperately in search of a digital calendar. Even though I love everything about Google, adding tasks to that drag-and-drop calendar was too tedious for me.
Compared to my experience using Google’s calendar, Asana’s calendar is a one-click-swoop.
I love their calendar feature.
- It’s color-coded.
- Drag-and-drop tasks… especially when you don’t make that deadline you intended.
- Create reoccurring tasks, for things like bi-weekly meetings, quarterly tasks, etc.
Protip: For sub-tasks you need to add often (like repetitive checklists), create documents with “task list templates” you can copy and paste.
4. Sync attachments from Dropbox, Google Drive, and OneDrive.
Do you write your posts, or keep important spreadsheets, in “the cloud” (aka Google Drive, Dropbox, OneDrive)?
Another cool feature about Asana is you can save docs from the cloud or your computer to certain tasks!
Like for any income goals, I attach my income spreadsheet so I can easily access my income goal-planning and really think about how I can reach those goals… and if I’m on track to do it.
Um, this is like seriously so cool.
*looks at calendar* “Oh, my sponsored post is almost due to that brand.” *clicks on task* *clicks on attachment!!!*
Whether you’re flying solo or working with others, why wouldn’t you use Asana for… well, like everything?
Saving Your Time = Profit Using Asana
Obviously I’m totally nerdy about Asana. Wisely using this project management tool has made me more productive, more focused, and just more organized.
But if you are maybe… as disorganized as I once was … flipping through pages to find that one idea you’d written down. Or keeping track of all your sticky notes!!! Then Asana might be exactly what you need to save time and spend that time on more profitable tasks.
If you still need inspiration, here are a few ideas for how you can use Asana:
- Organize funnels: your articles, the opt-in, and the email automation
- Stay on top of your to-do list
- Plan + execute launches
- Hold yourself accountable for monthly, quarterly, and annual goals
- Basically: combine your big-picture goals … with your daily to-do list.
Asana seriously puts me in planner heaven.